Payroll and employees.

Helping you Understand


Minimum Wage – Minimum wage is the lowest wage rate an employer can pay an employee. Most employees are eligible for minimum wage, whether they are full-time, part-time, casual employees, or are paid an hourly rate, commission, piece rate, flat rate or salary. Some employees have jobs that are exempt from the minimum wage provisions of the Employment Standards Act, 2000 (ESA).

Minimum Hours – Employees Sent Home After Working Less Than Three Hours: The Three-Hour Rule When an employee who regularly works more than three hours a day is required to report to work but works less than three hours, he or she must be paid whichever of the following amounts is the highest:
  • three hours at the minimum wage,
or
  • The employee’s regular wage for the time worked.
The rule does not apply to:
  • students (including students over 18 years of age)
  • employees whose regular shift is three hours or less
  • Where the cause of the employee not being able to work at least three hours was beyond the employer’s control.
For more information visit http://www.labour.gov.on.ca/english/es/pubs/guide/minwage.php

Lunches and Breaks – Employers are required to provide eating periods to employees, but they are not required to provide other types of breaks.

An employee must not work for more than five hours in a row without getting a 30-minute eating period (meal break) free from work. However, if the employer and employee agree, the eating period can be split into two eating periods within every five consecutive hours. Together these must total at least 30 minutes. This agreement can be oral or in writing.

Meal breaks are unpaid unless the employee’s employment contract requires payment. Even if the employer pays for meal breaks, the employee must be free from work in order for the time to be considered a meal break.

Statutory Holidays – Statutory holiday pays are given to qualified employees who work the day before and after the holiday. It is computed by getting the average for the last 4 weeks pay divided by 20 days. http://www.statutoryholidays.com/ontario.php

T4/T4A’s – These are issued /mailed out to all the employees before the end of February of the following year. To ensure that these forms are received, please inform us of any change of address as applicable.
To request a T4 for past years please give a written request in person by email, or fax and allow 5 business days for us to retrieve the information, if possible we will do our best to give it to you sooner.

Overtime Pay
Overtime pay is 1½ times the employee’s regular rate of pay. (This is often called “time and a half.”)

No Overtime on a Daily Basis
Unless a contract of employment or a collective agreement states otherwise, an employee does not earn overtime pay on a daily basis by working more than a set number of hours a day. Overtime is calculated only:
  • on a weekly basis
or
  • over a longer period under an averaging agreement
For more information on the holiday pay and other employment standards rights for temporary help agency assignment employees, visit http://www.labour.gov.on.ca/english/es/pubs/is_tha.php